The following are general items to consider prior to submitting documents to our office for recording.
MINNESOTA CONVEYANCE FORMS
Include date and signature
Marital Status of grantors/mortgagors in the body of document
Acknowledgment must include: date, legible notary seal, notary signature and commission expiration date.
-Individual acknowledgements require signor names and marital status.
-Corporate acknowledgements require business name as well as the name and corporate title of the signor.
Include the electronic certificate of real estate value (eCRV) number on the first page of the document.
Filing fees (See website)
Do not alter legal documents with strikeouts, line throughs, whiteout, or correction tape.
Please present all appropriate documents necessary for recording documents on Registered (Torrents) land
Documents containing real estate should be identified as Abstract Land or Registered Land to ensure filing in the appropriate office per the following statute:
508.76 Subd. 2. Documents misfiled. The registrar may reasonably rely on the affirmative representation of the party presenting instruments for filing as to whether the land described in the instruments or any part of it is registered or unregistered. A party who requests that misfiled instruments be re filed with the registrar is responsible for paying any additional fees required to properly file any instrument misfiled because of an incorrect representation and, if applicable, to enter a new certificate of title.
RE-RECORDING A DOCUMENT:
Re-recording means that you are submitting the originally recorded document to be recorded a second time. The requirements are:
1. You must submit the previously recorded document. It must be the original document in its entirety. Photocopies of the original document are not accepted.
2. A COVER SHEET must be provided with the document and will be considered part of the re-recorded document. The cover sheet must contain the following information:
-Reason for re-recording document -
(if reason is a change in the legal description, the full new
legal description must be provided.)
-Cover sheet must be signed by person authorized to make
e. SIGNATURE MUST BE NOTARIZED.
The document may be re-signed and re-acknowledged AND the reason for re-recording must be typed on the document. This is REQUIRED for transfer documents (Deeds).
RECORDING A CORRECTIVE DOCUMENT:
A corrective document is a new document used to correct an error on a previously recorded document. The requirements are:
You must submit a new corrective document.
The corrective document must have current signatures and acknowledgment.
The document number and recording date of the document you are correcting must be typed on the new document.
If you are correcting a mortgage, the Treasurer’s Receipt number, date paid and amount paid must be typed on the corrective document to avoid paying the MRT a second time.
A statement must be typed on the corrective document describing what is being corrected.
Correct amount of Deed Tax included (Purchase price times .0033 State Deed = Deed Tax)
*Exception: Hennepin and Ramsey Counties (Purchase price times .0034 = Deed Tax)
Completed Certificate of Real Estate Value
“Send Tax Statements to:” Include name & address
Deeds transferring “fee simple” title must have the physical addresses of all the grantees typed on the document.
Are there delinquent taxes due?
If split in tax parcel - all current taxes must be paid.
If applicable, statement regarding “Total consideration for this transfer is $500 or less” (Enclose $1.65 Deed Tax)
*Exception: Hennepin and Ramsey Counties enclose $1.70 Deed Tax
Completed Well Certificate and $50.00 fee OR one of the statements that apply:
“The Seller certifies that the seller does not know of any wells on the described real property.”
OR “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate.”
Correction Documents (See Correction and Re-Recording instructions)
Mortgage Registration Tax included (Mortgage amount times .0023 = Mtg. Reg. Tax)
*Exception: Hennepin and Ramsey Counties (Mortgage amount times .0024 = Mtg. Reg. Tax)
Warranty Deed completing a Contract for Deed must have a well statement signed by the buyers
OR a Well Certificate with the $50.00 fee.
For transfer documents and Mortgages an Agricultural Conservation fee of $5.00 is due in the following counties: Anoka, Dakota, Ramsey, Wright, Carver, Hennepin, Scott, Washington, Waseca, Winona
Minnesota Statutes 507.093
STANDARDS FOR DOCUMENTS TO BE RECORDED OR FILED (IN PART).
a) The following standards are imposed on documents to be recorded with the County Recorder or Registrar of Titles:
The document shall consist of one or more individual sheets measuring no larger than 8.5 inches by 14 inches.
The form of the document shall be printed, typewritten, or computer generated in black ink and the form of the document shall not be smaller than 8-point type.
The document shall be on white paper of not less than 20-pound weight with no background color or images and, except for the first page, shall have a border of at least one-half inch on the top, bottom and each side.
The first page of the document shall contain a blank space at the top measuring three
inches, as measured from the top of the page, and a border of one-half inch on each side and the bottom. The right half of the blank space shall be reserved for recording information and the left half shall be reserved for tax certification. Any person may attach an administrative page before the first page of the document to accommodate this standard. The administrative page may contain the document title, document date, and, if applicable, the grantor and grantee, and shall be deemed part of the document when recorded.
The title of the document shall be prominently displayed at the top of the first page below
the blank space referred to in clause (4) or on the administrative page.
No additional sheet shall be attached or affixed to a page that covers up any information
or printed part of the form.
A document presented for recording must be sufficiently legible to reproduce a
readable copy using the County Recorder's or Registrar of Title's current method of
Minnesota Statutes 508.82 REGISTRAR'S FEES
Subdivision 2 - Variance from standards. A document should conform to the standards in section 507.093, paragraph (a), but should not be rejected unless the document is not legible or cannot be archived. This subdivision applies only to documents dated after July 31, 1997, and does not apply to Minnesota uniform conveyancing blanks on file in the office of the commissioner of commerce provided for under section 507.09, certified copies, or any other form provided for under Minnesota Statutes.
Effective July 1, 2005.